The recent and continuing national attention paid to child support payment delinquencies and welfare and unemployment insurance abuse has led many states to beef up their new hire reporting requirements in an effort to help identify and locate alleged abusers.

Congress decided to mandate new-hire reporting nationwide in its effort to reform the welfare system. As of 10-1-97, new-hire reporting is mandatory in every state. Here is a quick look at some of the requirements for each state.

Alabama requires employers to report, within 7 days, a new hire’s name, SSN, and date work begins to the Alabama Department of Industrial Relations, UC Technical Services Section, 334-353-8491, using Form W-4 or equivalent.

Alaska requires employers to report new hires within 20 days of hire or rehire. Report must include new hires’ names, addresses, SSNs, dates of birth, and dates of hire to the Child Support Enforcement Division, Employer Reporting Program, 907-269-6832, using Form W-4 or equivalent.

Arizona, requires employers to report, within 20 days, a new hire’s name, address, SSN, and state of hire (if multi-state employer) to the Arizona New Hire Reporting Center, 602-340-0555, using W-4, new hire form or equivalent.

Arkansas requires employers to report all newly hired and rehired within 20 days, a new hire’s name, address, and SSN to the Division of State New-Hire Registry, Arkansas Employment Security Department, 501-682-6039, using form W-4 or equivalent.

California requires all employers to report, within 20 days, a new hire’s name, address, SSN and start-of-work date.  You must include the employer’s name, address, EDD account number and FEIN. Send all reports to EDD, PO Box 997016, MIC 23, West Sacramento CA 95799-7016, (916) 255-0951, magnetic media information call (916)651-6945.  Form DE 34 is recommended however form W-4 is acceptable if the additional required information is included.

Colorado requires employers to report all new and reinstated employees who will be engaged for more than 30 days, to the state directory of new hires within 20 days. Report must include employee’s name, address, and SSN. Submit to Colorado Department of labor and Employment, Division of Employment and Training, New Hires, 303-866-3936, using form W-4 or equivalent.

Connecticut requires employers to report, within 35 days, a new or rehire’s name, address, and SSN to the Department of Labor, 860-424-5044, using Form CT-W4.

Delaware requires all labor unions and employers in the state to report newly hired employees within 20 days to the Delaware health and Social Service, Division of Child Support Enforcement, 302-577-4815 ext 249, using form W-4.

District of Columbia, 202-645-7500

Florida, until 10/1/98, requires employers with more than 250 employees to report, within 14 days, a new hire’s name, SSN, and date work begins to the Department of Labor and Employment Security, Division of Unemployment Compensation, Bureau of Tax, 904-922-9590, using LES Form UCT-1NH.

Georgia requires employers to report, within 10 days, a new hire’s name, address, SSN, and date of birth to the Division of Family and Children Services, Child Support Enforcement, Employer Reporting Program, 404-657-2498, using Form W-4.

Hawaii requires employers to report, within 20 days, a new hire’s name, SSN, and date of hire to the Unemployment Insurance Division, Department of Labor and Industrial Relations, 808-587-3695, using Form UC-BP-5(A).

Idaho requires employers doing business in the state to report newly hired employees within 20 days to the state registry of new hires. Report is to include employees name, address, SSN, and date of hire/rehire. Send to Idaho Department of Labor, 800-448-2977, using form W-4 or equivalent

Illinois requires employers to report, within 20 days, a new hire’s name, address, and SSN to the Office of Child Support Enforcement, 800-327-4473, using form W-4 or equivalent.

Indiana,
800-437-9136

Iowa requires employers to report, within 15 days, a new hire’s name, address, SSN, date of birth, and his eligibility for dependent health care coverage and the date of availability of coverage to the Central Employee Registry, 515-281-5331, using Form IA W4.

Kansas requires employers to report new hires who answer yes to form I-9 within 20 days to the Department of Human Resources, 913-296-3237, using form W-4 or equivalent. Must report employee name and SSN.

Kentucky requires employers to report, within 7 days, a new hire’s name, SSN, and date of hire (or date on which employment was refused) to the Cabinet for Human Resources, Division of Unemployment Insurance, 502-564-2285 ext. 466, using Form UI-414 or UI 414A.

Louisiana requires employers to report, within 20 days, a new hire’s name, address, SSN, and date of hire to Child Support Enforcement, 504-342-4787, using Form W-4 or equivalent.

Maine requires employers to report, within 7 days, a new hire’s name, address, SSN, and date of hire to the Human Services Department, 207-287-2886, using Form W-4.

Maryland requires employers to report, within 20 days, a new hire’s name, address, date of hire and SSN to the Maryland New Hires Registry, 410-347-7524, using New Hire Registry Reporting Form.

Massachusetts requires employers to report, within 14 days, a new hire’s name and SSN to the Department of Revenue, 617-577-7200 ext. 30488, using Form W-4 or equivalent.

Michigan requires employers to report, within 20 days, a new hire’s name, address and SSN to the New Hire Operations Center, 517-373-3190, using form Michigan New Hire Reporting for 3281, MI W-4 or equivalent.

Minnesota requires employers to report, within 15 days, a new hire’s name and SSN to the Department of Human Services, Child Support Enforcement Division, 800-672-4473, using Form W-9, W-4 or equivalent.

Mississippi asks employers to report, within 15 days of hire, a new hire’s name and SSN to the Benefit Payment Control Office, Employment Security Commission, 601-359-4885, using Form W-4 or equivalent.

Missouri requires employers to report, within 20 days of hiring, a new hire’s name and SSN to the Department of Revenue, 800-859-7999, using Form W-4 or equivalent.

Montana requires employers to report, within 20 days of hiring, a new hire’s name, address, SSN, and date of hire. Reports are to be filed with the Department of Public Health and Human Services, 406-442-7278, using form W-4 or equivalent.

Nebraska requires employers to report, within 20 days of hiring, a new hire’s name and SSN to the Department of Health and Human Services, 402-471-9160, using Form W-4 or equivalent.

Nevada requires employers to report, within 20 days of hiring, a new hire’s name, address and SSN to the Department of Employment, Training, and Rehabilitation, 702-687-4744, using Form W-4 or equivalent.

New Hampshire requires employers to report, within 20 days of hiring, a new hire’s name and SSN to the Department of Employment Security, 603-271-4427, using Form W-4 or equivalent.

New Jersey requires employers to report, within 20 days of hiring, a new hire’s name, address, date of birth and SSN to the Office of Child Support, 609-588-2355, using Form W-4 or equivalent.

New Mexico requires employers to report, within 20 days of hiring, a new hire’s name and SSN to the Child Support Enforcement Division, 505-827-7728, using Form W-4 or equivalent.

New York requires employers to report, within 15 days of hire, a new hire’s name and SSN to the NYS Department of Taxation and Finance, 800-972-1233, using Form W-4 or equivalent.

North Carolina requires employers to report, within 20 days, a new hire’s name, address, SSN. Reports must be filed with the Department of Human Resources, 919-571-4114 ext. 304, using form W-4 or equivalent.

North Dakota requires employers to report, within 20 days of hiring, a new hire’s name and SSN to the Child Support Enforcement Agency, 701-328-3582, using Form W-4 or equivalent.

Ohio requires employers to report all new hires within 20 days. Must report the new hire’s name, address, SSN, date of hire and date of birth, to Ohio New Hire Reporting Program, 888-872-1490, using Form W-4 or equivalent.

Oklahoma requires employers to report, within 20 days of hiring, a new hire’s name and SSN to the Employment Security Commission, 405-522-2550, using Form W-4 or equivalent.

Oregon requires employers in certain industries to report, within 14 days, a new hire’s name, address, and SSN to the Department of Justice, Support Enforcement Division, 503-373-7300, using Form W-4.

Pennsylvania requires employers to report, within 20 days of hiring, a new hire’s name, address, date of birth, date of hire and SSN to the New Hire Reporting Program, 717-787-6466, using Form W-4 or equivalent.

Rhode Island requires employers to report, within 14 days of hiring, a new hire’s name and SSN to the Rhode Island Child Support Services, Department of Human Services, 401-277-2302, using Form W-4 or equivalent.

South Carolina, effective 10/1/98, will require employers to report, within 20 days of hiring, a new hire’s name and SSN to the Child Support Enforcement Division, 800-768-5858, using Form W-4 or equivalent.

South Dakota requires employers to report, within 20 days of hiring, a new hire’s name and SSN to the Department of Social Services, 605-773-3641, using Form W-4 or equivalent.

Tennessee, until 10/1/98, has a voluntary program that asks employers to report, within 20 days, a new hire’s name, SSN, position, and date work begins (or date on which employment was refused) to the Department of Employment Security, 615-313-4880, using Form DES-230.11C.

Texas, whose program becomes mandatory on 10/1/98, asks employers to report a new hire’s name, address, SSN, date of birth, date of hire, and salary information to the Office of the Attorney General, Employer New Hire Reporting Program, 800-252-8014 option 5, using Form W-4.

Utah requires employers to report, within 20 days of hiring, a new hire’s name, address, and SSN to the Department of Workforce Services, through contract with the Office of Recovery Services, 801-536-7850, using Form W-4 or equivalent.

Vermont, until 10/1/98, when its program becomes mandatory, asks employers to report a new hire’s name, address, and SSN to the Department of Employment and Training, Office of Child Support, 802-241-2194, using Form W-4.

Virginia requires employers to report, within 20 days, a new hire’s name, address, and SSN to the New Hire Reporting Center, 800-979-9014, using Form W-4.

Washington requires employers in selected industries to report, within 35 days, a new hire’s name, address, SSN, and date of birth to Employer Reporting Control, 800-562-0479, using Form DSHS 18-468.

West Virginia requires employers to report, within 14 days, a new hire’s name, address, SSN, and date of birth to the Child Support Enforcement Division, Employment Reporting Program, 800-835-4683, using Form ERP-1.

Wisconsin requires employers in selected industries to report, within 20 days, a new hire’s name, address, SSN, date of birth and date of hire to Wisconsin New Hire Reporting, 608-264-7737, using Form WT-4, W-4 or equivalent.

Wyoming requires employers to report, within 20 days, a new hire’s name, address, SSN, and (optional) date of birth and date of hire, to the New Hire Reporting Center, 800-970-9258, using Form W-4 or equivalent.

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