Workforce Management Suite
Time and attendance, scheduling, web clock, supervisor control panel, reporting…
Everything you need to more effectively manage your staff and save money!
Need help getting set up?
We’re here for you! From a simple punch clock to a complex multi-shift schedule, we can get you up and operatingoften within just a few hours!
Why Workforce Management Suite?
Simple: It makes you more profitable, efficient…
and can keep you out of a lawsuit!
Reign In Labor Costs
Know what you’re spending on labor, and where.
The costs of labor are the number one business expense. You can’t manage what you don’t track! Can you identify with any of these common labor force problems?
Overworked Supervisors: Ad hoc and manual management of multi-layer schedules and personal communication with personnel can chew up valuable manager time leaving strategic initiatives undone. Are your supervisors spending more time coordinating than effectively managing?
High Overtime Costs: Excessive overtime may be due to increased work volume, high absenteeism, inefficient distribution of staff or understaffing. Low overtime and high absence could indicate too many employees. Do you know exactly what’s driving your higher costs?
Wrong Resource on the Job: You may have available resources but the duties require individual skill sets, qualifications, or certifications in order to be effective or be compliant. Can you smoothly (or automatically) place the right skills in the right place at the right time?
Out of Touch Employees: Engage staff members by giving them visibility into available shift opportunities and the capacity to trade or pick up shifts. Online time cards, schedules, and communicating with managers. Text or email messages for schedule updates and opportunities. Can your employees help you manage themselves?
No Records for Audit or Analysis: Whether the company or another entity needs verification, having adequate reporting and analysis capabilities plus the historical data is indispensable for effective management. Can you ascertain what you did wrong or right?
Comply With Labor Laws
New regulations now or soon to be in effect could seriously impact your bottom line. These include:
The Fair Labor Standards Act (FLSA) Overtime Provisions: Applies to all organizations. Any employee making less than $913 per week and working over 40 hours MUST be paid overtime. Eliminate any question with automated employee timekeeping.
The Affordable Care Act (ACA): Classifying and entering hours for full-time, part-time, variable, and seasonable employees is mandatory according to ACA provisions. Noncompliance OR substandard reporting can result in fines, sanctions, and lawsuits against an employer.
Do you need advanced automated time tracking, scheduling, and reporting in order to comply with industry or government provisions?
Our automated staff timekeeping and scheduling solution will enable you to more effectively track hours worked, and paid and non-paid breaks to meet the mandatory standards. Avoid fines, store records for verification, all while simplifying how you track time and labor to ensure your employees are paid accurately and on time.
Access1Source Workforce Management Suite Features
Innovative tools to help you administer timekeeping, limit labor costs, and stay compliant.
Advanced Scheduling: Complex schedules made simple! Flexible shift definitions and schedule templates with up to five organization levels. Multi-manager, multi-department, multi-location functionality. Unlimited weeks, shifts per week, and rotating patterns. Multiple roles with role-based authentication and approvals. Everything you need for uncomplicated management of a few to hundreds of staff members in any industry.
Compliance Enforcement: The schedule auto-manages compliance! Define schedules with rules for shift duration, overtime, and shift proximity. Require certifications for positions with auto check for individual worker expiration. Support minimum/maximum hour preferences and weekend count. Reduce your compliance liability, better manage your workforce and dispense with unnecessary overtime.
Simplified Management: Let the system and staff members do the work! Drop and pick up shifts from the Virtual Trade Board and turn in time cards. Staff members manage their own schedule preferences, submit time off requests, and coordinate with managers online. Auto track staff member status to comply with labor laws.
System Messaging and Alerts: Text or email messages for new schedule, changed schedule, open shifts, trades, and daily reminders. Even warnings on overtime thresholds. Managers and employees coordinate through an online message center. No one can say, “I didn’t know!”
Time and Attendance
Time Card Management: Save countless admin hours! And do away with pen and paper time and attendance systems. Make real-time edits, record and store auditable time card approvals that protect against labor disputes. Ensure the accuracy of your timekeeping data for DOL, FLSA, ACA, PBJ compliance.
PTO Tracking: Stop guesstimating PTO hours and reduce admin errors! System automatically calculates PTO balances based on time worked. Push real-time data to time cards. Create oversight for managers so that understaffing is never a problem.
Employee Self-Service: Empower your associates with transparency! Enable them to monitor their PTO balances, submit time-off requests, view and approve their time cards. And have contented, more productive staff members.
Mobile Timekeeping App: Improve timekeeping! Staff members can check time cards, submit time-off requests and punch in/out from anywhere. But don’t worry, youll have the oversight you need with punch location details via PinPoint GPS.
TimeSource Plus ensures you have trustworthy timekeeping records, reduces payroll processing time, and improves compliance.
Web and Mobile
A time clock without parts! No hardware to install. Log in from any internet browser, embed a time clock in your admin website. Track paid breaks based on hours worked. Meal and transfer buttons. IP validation ensures staff members are where they should be and ready to work!
PunchLogic: Prevent punch errors! Punch menu options based on current state and eligibility. Capture in/out punch data, job codes, mileage, tips, department transfers and more in real time. PunchLogic eliminates punch errors and produces accurate data to manage effectively.
Mobile Apps: Punch clock in your pocket! Free on any iPhone or Android mobile device (App Store or Google Play). No maintenance needed. Augment punches with PinPoint GPS locations. Managers see current status for clock-in/out and PTO along with staff information.
Employee Self-Service: Share the load! Employees can monitor their own time cards, submit time-off requests, punch in/out, log job codes, mileage, tips, department transfers and more from anywhere. Lighten supervisor loads with automation and self-service.
Manager Super-Vision: Monitor team member status in real time from anywhere! View remote staff levels, monitor current clock-in/out and PTO. Filter by department, supervisor, or location. Review, edit, and approve schedule and time cards on the go.
Payroll Integration: Close the loop! Integration of time tracking with payroll dissolves the last barrier to complete automation, turning timesheets into checks. Integration solutions are available for payroll bureaus and payroll software packages hosted online or onsite. Sync data between systems, reconcile, and process payroll all without file export/import or manual entry.
All The Majors: Regardless of your payroll processing platform or software, chances are we have a solution that will integrate Time and Attendance and Scheduling for seamless data transfers. Moreover, we also integrate with leading Workforce Management solutions for Human Resources and Labor Analytics plus custom solutions for hotel management, finance, healthcare, and hospitality.
Integration API: For custom solutions, we have an API that allows you to specify desired data fields and then retrieve or export via REST to other systems. Use it to create custom reports, measure data or store summarized data for future/potential audits. Integrate with other specialized systems such as workforce modeling and planning, location analysis, job costing, or any operation where labor hours are beneficial.